As a church school, rooted in Christian values, our vision is inspired by the miracle of the loaves and the fishes. This demonstrates God’s provision and care for us all through the generosity of one young child. By valuing each individual within our school family, we enable everyone to grow and flourish at Broadwas by providing a relevant, inclusive and knowledge rich curriculum in a stimulating, fun and loving environment.
At Broadwas we ‘Live Our Values Everyday’.
Privacy Notice for Parents and Pupils – How we use your information
Broadwas CE Primary School is the ‘data controller’. This means we are responsible for how your personal information is processed and for what purposes.
Broadwas CE Primary School is registered as the Data Controller with the Information Commissioner’s Office (ICO); Registration Number: Z6709408
You can contact the Academy Trust as the Data Controller in writing at:
Broadwas CE Primary School, Broadwas on Teme, Worcester, WR6 5NE
A Privacy Notice sets out to individuals how we use any personal information that we hold about them. We are required to publish this information by data protection legislation. This Privacy Notice explains how we process (collect, store, use and share) personal information about our pupils and parents.
Personal information relates to a living individual who can be identified from that information. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.
‘Special category’ personal information relates to personal information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation.
The pupil and parent information that we collect, hold and share includes:
We use pupil data:
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
We are required to process personal information in accordance with data protection legislation and only do so when the law allows us to. The lawful reasons we have for processing personal information are as follows:
We collect and use general purpose pupil information in order to meet certain legal requirements and legal obligations placed upon the school by law. We therefore are required to this process personal information for such purposes even if you have not consented to us doing so.
Details of the type of processing that we must undertake, the personal data that is processed, the legislation which requires us to do so and who we may share this information with is set out in Table 1.
If you would like a copy of or further information regarding the statutory authorities that underpin our legal obligations, you should contact the school iin writing.
We are able to process personal information when there is an emergency and/or where a person’s life is in danger.
Details of the type of processing that we may undertake on this basis and who we may share that information is set out in Table 2.
Whilst much of the personal information processed is in accordance with a legal requirement, there is some personal information that we can only process when we have your consent to do so. In these circumstances, we will provide you with specific and explicit information regarding the reasons the data is being collected and how the data will be used.
Details of the type of processing that we may undertake on this basis and who we may share that information is set out in Table 3.
It is a day-to-day function of the school to ensure that children receive the education and support they require. Much of this work is not set out directly in any legislation but it is deemed to be necessary in order to ensure that pupils are properly educated and supported
Details of the type of processing that we may undertake on this basis and who we may share that information is set out in Table 4.
Special category personal information
In order to process ‘special category’ data, we must be able to demonstrate how the law allows us to do so. In additional to the lawful reasons above, we must also be satisfied that ONE of the following additional lawful reasons applies:
The lawful reasons for each type of special category personal information data that we process is set out in the tables attached.
We routinely share pupil information with:
We do not share information about our pupils or parents unless the law and our policies allow us to do so.
Please refer to the tables for information about what personal information is shared with which specific third parties.
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection- and-censuses-for-schools.
All personal information is held in a manner which is compliant with data protection legislation. Personal information is only processed for the purpose it was collected the school monitors the personal information it processes and will only share personal information with a third party if it has a legal basis to do so (as set out above).
In retaining personal information, the school complies with the Retention Schedules provided by the Information Record Management Society. The schedules set out the Statutory Provisions under which the Academy Trust are required to retain the information.
A copy of those schedules can be located using the following link: http://irms.org.uk/page/SchoolsToolkit
Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
Under data protection law, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or to have access to your child’s educational record, contact the School Data Protection Officer at Warwickshire Legal Services via email at firstname.lastname@example.org or alternatively;
School Data Protection Officer Warwickshire Legal Services Warwickshire County Council Shire Hall
Market Square Warwick
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/
The content of this Privacy Notice will be reviewed 30th January 2023